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August
18, 2008 CALL
TO ORDER The
Board of Fire Commissioners of Spokane Fire Protection District No. 13 met on
August 18, 2008, at Station No. 1, ROLL
CALL Present:
Chairman/Commissioner Eileen Weyrauch, Commissioner Robert Neu,
Commissioner Clayton Andersen Others
Present: Chief Wintermute, Deputy Chief Toni Halloran, Financial Officer Janni
Hills, District Secretary Rosa Ingram Guests:
Tracey Hopper, Nicholas Hopper, Dan Gale, Kim Stanley, Darci Fraser,
David VanDerostyne, Bob Kolva, Ethan Ricker, Carleen VanDerostyne, Mike Farmer,
Michelle Breach, Bob Pool, Karen Miltenberger EVALUATE
AND DECIDE ON INSURANCE COMPANY Commissioner
Andersen reported there were three (3) entities that had submitted bids. 1)
Wheat
and Associates on behalf of Canfield who represent the CIAW pool group bid was
$13,051.00 for coverage that is not quite as good as the other companies.
It was comparable to the ESIP package through Nicholson and Associates. 2)
Nicholson
and Associates bid for their ‘Cadillac” coverage was $18,265.
Their ESIP Package bid was $11,114.00.
Their Philadelphia Package was $14,374. 3)
Enduris
Bid was a bid of $11,242, including E & O insurance. Enduris
and the ESIP packages were very similar and included a couple of things for
which we are not currently covered: a) POV coverage and b) host liquor.
Both Karen Miltenberger and Scott Hansen have been diligent in getting
information to us. Commissioner
Andersen recommended 1st Enduris, followed by Commissioner
Andersen made a motion to accept Enduris as the Insurance and E & O
Insurance provider of choice for Newman Lake Fire & Rescue; Commissioner Neu
seconded the motion, the motion passed unanimously. Karen
Miltenberger thanked the Commissioners on behalf of Nicholson & Associates
and hoped we would keep them in mind for next year. SELECTION
OF CHIEF Commissioner
Andersen addressed the volunteer firefighters that are present here tonight with
some comments from Brian Schaeffer. “He
thanked all the firefighters that attended the Valley View Fire”; he also
said, “that our firefighters acted professional, and dressed professional, and
he would take them any day.” David
VanDerostyne spoke for the Volunteer Firefighters.
He gave an impassioned presentation of the need to have Kathie Neu
reinstated as Deputy Chief. Darci
Fraser also spoke to the need to get Kathy Neu back. Commissioner
Weyrauch responded to the firefighters that there are things in the works that
we can’t divulge, but hopefully the Board will have good news for you later in
the week. Commissioner
Neu noted that the Separate Property Agreement required by the District to
resolve the conflict of interest issue has been obtained. Commissioner
Neu made a motion to reinstate Deputy Chief Neu immediately.
The motion failed for lack of a second.
Commissioners Weyrauch and Andersen informed the attendees this decision
was up to the Chief. The
following points were the result of a lengthy discussion between the
firefighters and the board: ·
There
is a meeting scheduled between Lane and Kathie
·
Kathie
needs to request to return from LOA ·
Reinstatement
is up to Lane ·
The
Board is working hard on getting a new chief Other
concerns/issues noted by the firefighters: ·
The
positive outcome of the garage fire was discussed ·
Boat
training SOG and Maintenance was discussed. The Board has not seen the SOG or
the maintenance checklist for the boat. There
are currently 6 people trained on the boat.
Commissioner Weyrauch told Mike Farmer that any issues regarding the boat
should go through the chain of command and not the commissioners. Toni will get
the SOG and maintenance checklist to the Board
AUXILIARY
REPORT Janni
Hills reported for Katie Rulffes. All the chair positions for the barn dance
have been selected, and the first committee meeting is tonight.
Katie has asked Toni to check with the firefighters about doing security
checks on the night of the barn dance; and also thanked her for the
fire-fighters participation on Thursday the 18th at 6PM for Barn
Clean-up and Dance Set-up. The
combined meeting for the Auxiliary, SCOPE, and Fire-fighters will be Sept. 8th
at 7PM at the fire station. The
Fire Auxiliary has purchased $81.00 worth of Gatorade and health bars to have
for Emergency call outs. Bill
Wareham is acting President for SCOPE. APPROVAL
OF MINUTES July
21 Minutes
Clarification
under the boat (pg3) the funds mentioned were taken from the Reserve fund.
Also a discussion was held regarding the Executive Session which took
longer than originally stated. The
Board will work towards being more realistic in the time noted in the future.
Commissioner
Andersen made the motion to approve the Minutes of the meeting of July 21, 2008
to be accepted with corrections. Commissioner
Neu seconded; Chairman Weyrauch called for the vote on the motion, the motion
carried unanimously. August
4 Minutes Commissioner
Andersen made the motion to approve the Minutes of the meeting of August 4, 2008
to be accepted as presented. Commissioner
Neu seconded; Chairman Weyrauch called for the vote on the motion, the motion
carried unanimously. FINANCIAL
REPORT APPROVAL
OF VOUCHERS & PAYROLL Accounts
Payable:
Invoices were presented and reviewed by the Commissioners.
Commissioner Andersen made a motion that Voucher numbers 3896 through
3920 in the amount of $8,962.58 should be paid.
Commissioner Neu seconded, Chairman Weyrauch called for the vote on the
motion, the motion carried unanimously. Payroll:
Commissioner Andersen made a motion that Warrant numbers 4664 through 4678 in
the amount of $9,081.41should be paid. Commissioner
Neu recused himself; Chairman Weyrauch called for the vote on the motion, the
motion carried. BVFF
Reimbursement Janni
submitted a reimbursement for the Chair to sign. ASP
Training Janni
requested permission from the board to have a personal ASP trainer to work with
her to train in best practices for ASP. Commissioner
Andersen made the motion to approve Janni’s request for a personal ASP trainer
for 3-5 hours. Commissioner Neu
seconded with a friendly amendment of ‘up to 5 hours’.
Commissioner Andersen accepted the amendment; Chairman Weyrauch called
for the vote on the amended motion, the motion carried unanimously. Proposed
Budget Report Chief
Wintermute presented a budget worksheet listing proposed expenditures and
revenue for the upcoming year. PUBLIC
Commissioner
Weyrauch had made an inquiry at 6:06PM regarding anyone present regarding the
annexation. No one has shown up.
At 8:10PM Chairman Weyrauch opened the meeting for the public hearing for
Lakeview Road Annexation; and no one appeared either in favor of or opposed to
the annexation. Having heard no
objections, Commissioner Andersen moved to close the public hearing at 8:15PM
and to approve Resolution 2008-13, Commissioner
Neu moved for the Chief to write a letter to the Lakeview Road Annexation
Committee and the County to include two letters: 1) B-28 Fire Apparatus Driveway
Standards and 2) BP-17 Driveways. Commissioner
Andersen seconded; and the motion was passed. The
Chief will call Brian Snure regarding whether the Fire District can impose a
legal requirement that makes private contractors comply with the County
requirements. CONSENT
AGENDA The
Commissioners reviewed the following reports.
Commissioner Andersen made a motion to approve the Chief, Deputy Chief,
and Medical reports. Commissioner
Weyrauch seconded, the motion carried unanimously. CHIEF’S
REPORT See Attached DEPUTY
CHIEF’S REPORT See Attached MEDICAL
REPORT See Attached UNFINISHED
BUSINESS Revised
Board Policy Manual
– Signed by Commissioners Internal
Communications Policy
– pending Computer
Back-up report
– Commissioner Andersen requested Employee
Compensation/FLSA update –Chief Wintermute and Commissioner
Andersen are working on this. At
8:43 PM Commissioner Andersen called an executive session for Personnel Issues
to take 5 minutes pursuant to RCW42.30.110(1)(g) to evaluate the
qualifications of an applicant for public employment or to review the
performance of a public employee. Attendees
are to be: The Board, and the Chief. General Session resumed at 8:53PM (after a 5 minute
break). At
8:54 PM Chairman Weyrauch called an executive session for Personnel Issues to
take 10 minutes pursuant to RCW42.30.110(1)(g) to evaluate the qualifications
of an applicant for public employment or to review the performance of a public
employee. Attendees
are to be: The Board, the Chief,
Deputy Chief Halloran and District Secretary Rosa Ingram General Session resumed at 9:11PM. Chief Wintermute presented a draft of an Employment
agreement that ESCi has been working on for the Executive Search process.
The Commissioners reviewed the draft and made suggestions for Lane.
He will make the agreed upon changes and e-mail the new draft to the
commissioners for review and comment. At
9:52 PM Chairman Weyrauch called an executive session for Personnel Issues to
take 10 minutes pursuant to RCW42.30.110(1)(g) to evaluate the qualifications
of an applicant for public employment or to review the performance of a public
employee. Attendees are to be: The
Board, the Chief, Deputy Chief Halloran and District Secretary Rosa Ingram. General Session resumed at 10:02. Commissioner Andersen continued the discussion re:
the Employment agreement for the Executive Search, reiterating the changes the
board wanted to see in the agreement. Commissioner Andersen moved to approve the Employment
Agreement with the changes and conditionally with Bryan Snure’s approval.
Commissioner Weyrauch seconded; the motion passed unanimously. Decision making process – pending Travel expense SOG
– pending Notary Public Training Report – GOOD
OF THE ORDER Perpetual
Calendar
– This is just for your information. Job
Profile -
presented by Chief Wintermute – good tool for what the Board is looking for in
a Chief Job
Description
– Chief Wintermute presented to the Board for review. Confidentiality
– Commissioner Weyrauch reminded everyone of a need to keep executive sessions
confidential. ADJOURNMENT There
being no further business, Commissioner Weyrauch adjourned the meeting at 10:29
PM. |
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