September 22, 2008

CALL TO ORDER

The Board of Fire Commissioners of Spokane Fire Protection District No. 13 met on September 22, 2008, at Station No. 1, 10236 E. West Newman Lake Drive , Newman Lake , Washington .  Chairman Weyrauch called the meeting to order at 6:00 PM and the flag salute was given.

ROLL CALL

Present:  Chairman/Commissioner Eileen Weyrauch, Commissioner Robert Neu, Commissioner Clayton Andersen

Others Present: Chief Wintermute, Deputy Chief, Kathie Neu, Fire Auxiliary President Katie Rulffes, Financial Officer Janni Hills, District Secretary Rosa Ingram

APPROVAL OF MINUTES

Commissioner Neu made the motion to approve the Minutes of the meetings of 8-18, 8-27, 9-3, 9-6, and 9-10, 2008 to be accepted as presented.  Commissioner Andersen seconded; Chairman Weyrauch called for the vote on the motion, the motion carried unanimously. 

AUXILIARY REPORT

Katie Rulffes reported that the barn dance was a success.  They made $100 on the cotton candy alone.  They will need to find a new band for next year. 

The Auxiliary needs to recruit more businesses to make the welcome baskets more interesting.

Katie will check with the new chief as to the Emergency call list.

Commissioner Neu extended thanks on behalf of the Board to everyone that helped make the barn dance a success.

FINANCIAL REPORT

APPROVAL OF VOUCHERS & PAYROLL

Accounts Payable:  Invoices were presented and reviewed by the Commissioners.  Commissioner Andersen made a motion that Voucher numbers 3121 through 3944 in the amount of $13,965.10 should be paid.  Commissioner Neu seconded, Chairman Weyrauch called for the vote on the motion, the motion carried unanimously.

Payroll: Commissioner Andersen made a motion that Warrant numbers 4679 through 4694 in the amount of $12,831.44 should be paid.  Commissioner Neu recused himself; Chairman Weyrauch called for the vote on the motion, the motion carried unanimously.

Janni will schedule the monthly audit training for the commissioners.

Janni and Chief Wintermute will have a budget meeting prior to the October 3^rd & 4^th Strategic Planning Session, so they can get a general direction from the Board at that time, with a goal of presenting the 2009 budget to the Board at the planning meeting on the 6^th so it can be approved on the 20^th of October.

SOG’S

Travel Expense SOG #2000.8.17

Decision Making SOG #2000.5.25

Fire Apparatus SOG 4300

Fire Boat SOG 4301

Commissioner Neu made a motion to approve the above SOG’s as presented, Commissioner Andersen seconded; Chairman Weyrauch called for the vote, the motion passed unanimously.

CONSENT AGENDA

The Commissioners reviewed the following reports.  Commissioner Andersen made a motion to approve the Deputy Chief, and Medical reports.    Commissioner Neu seconded, Chairman Weyrauch called for the vote, the motion carried unanimously.

DEPUTY CHIEF’S REPORT

See Attached

MEDICAL REPORT

See Attached

SECRETARY’S REPORT

Enduris Classes – Denied due to budget

NEW BUSINESS

Annexation Research – deferred to next business meeting

UNFINISHED BUSINESS

Sale of 1973 International Tender Update – DC Neu received word that the final check is in the mail. Janni will contact the County to give clear directions as to notifying her when the check has cleared, so the District can release the title.

Internal Communications Policy

Commissioner Andersen moved to adopt the Internal Communications Policy and a number will be assigned to it when our Organizational Manual; which will include the SOG’s, Board Policies, and Human Resource Policies is complete.  Commissioner Weyrauch seconded; the motion passed unanimously.

EXECUTIVE SESSION – PERSONNEL ISSUES 

Chairman Eileen Weyrauch called an executive session at 7:07 PM for Personnel Issues to take 15 minutes pursuant to RCW42.30.110(1)(g) to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee.  Attendees are the Board and Chief Wintermute.

General Session reconvened at 7:30 PM.

Commissioner Andersen made a motion to extend the consultation contract with ESCi, not to exceed $4000 for Lane, and review the status on the October 20^th meeting and authorize the chair to execute that consultation contract.  Commissioner Neu seconded; the motion passed unanimously.

GOOD OF THE ORDER

DC Neu informed the Board that the ads for the old fire boat are ready and will be posted in the Spokesman and on Craigslist.

DC Neu requested authorization to store the new fire boat.

Commissioner Neu will check with John Craig from the Spokesman about a press release for Chief Yamane.

ADJOURNMENT

There being no further business, Commissioner Weyrauch adjourned the meeting at 8:28 PM.